Is file and folder management driving you crazy? Do you wish you could organize your folder system so you can find your files faster and spend less time searching? In this video, Scott Friesen shows you 2 simple folder methods you can use right away that will guarantee you find the files you’re looking for in 3 clicks or less.
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Scott has spent over a decade helping people to simplify their technology so they can be more productive and enjoy less stress. It’s his mission to help small business owners get the most out of their software and their workday.
Simpletivity Training Inc. shares productivity tips, technology apps, time management ideas, and more to help you get more done and enjoy less stress at the same time. If you’re an entrepreneur, business owner, or professional who wants to get more out of your day, make sure to subscribe: http://www.youtube.com/channel/UCAp3b6zIvS8ct4yci-GwxIg?sub_confirmation=1
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1st comment.
This is great- my Google Drive is a decade of chaos!! I need advice on storing references for active projects that I also want to store logically for long term. Tips??
Real life scenarios and work are much more complex, dynamic, etc…and although one may start off with a structure like the ones you mention, over time it's not possible to stick to this as workflow, workload, requirements, the need to track things from multiple perspectives, branches, etc become much more complex and demanding resulting in a maze of files and folders.
I have grown to hate the entire concept of folders. It's an idea stemming from the ancient age of the filing cabinet.
There ought to be a better system, one that's not impossible to learn after you have gotten used to folders.
It is an obstacle in the human mindset, that we tend to view digital files and data as unique physical objects that are stored in a certain place.
If you get documents which touch multiple subjects of somewhat equal importance, like a bill for a car part, in which folder do you put it to reliably find it years later? In the folder that contains your financial information or the one that contains everything concerning your car?
The solution seems to be a system using labels, but it needs powerful search and filter functions in order to work and also has to be simple so it doesn't overwhelm the user with options.
Too bad there don't seem to be any solutions like that if you want to keep using Windows and have access to your files locally.
Microsoft simply is still stuck in the stone age of software…
The Calibre e-book manager is a good example of how something like this could look, but it's only concerned with one type of content and is not that great in usability and customizability for the end user.
Good effort attacking the routing problem,
but your suggestion is wrong in my opinion (although it does contain truths).
Because you add "3" as an arbitrary input to your system,
– ppl don't agree it should be "3" – so when sharing, you have a problem.
– and every meaningful value that was shortened to "3" will loose it's meaning.
Maybe consider a parallel folder tree with links.
To separate current important views from the scope of your data.
Pathways are valuable, but one should map them to more than a list on a page.
And pathways that cross work spaces should not become a routine.
lastly I suggest grouping all data firstly within a "situation tree" or "work spaces tree" – so
you first navigate to the desired work space, and manage the data in an object-tree parallel to a current-usage-tree relevant to the work space. if you are a programmer or want statistics, add a third parallel tree for "object types".
I hope commercials and notifications will become optional! (including mid-messages outside the scope of the title)
My attention span is becoming garbage.
Both suggestions are garbage.
No way to have only 3 clicks to your files via the first route if you're really running a business and not hust pretending – unless you leave everything in one giant folder for each customer: [clients] [client name] [EVERYTHING TO DO WITH THAT CLIENT] just doesn't work.
And ABC is nonsense too – for example, you're supposed to remember if you've put something in B for Banking or F for Financial every time?
6:25 ABC method for Folder Structure-> it like a library for folders
You're very lucky if this simplified system works for you. My work is much, much more complex, including CAD, spreadsheets, Word docs, graphics files and other stuff. About 50K files.
I'm guessing in how to visualize the spreadsheets I've shared to other people on Google Drive… can you please help me out?
Very useful video. Integrating it with the PARA ( Projects, Areas, Resources, Archives) system suggested by Tiago Forte in his book " Building a Second Brain" will take productivity to another level, merging work and organising seamlessly
Who knows, AI might be able to organize our files and folders in the future. This includes renaming, arranging by name or date or file type, etc.
Thank you for this insightful video. Love it
I had never considered (or heard) about the ABC method but I am intrigued.